Use cases
The same shortcut, seventeen different jobs
A recruiter and a novelist want opposite things from dictation. These pages take one job at a time and say what changes.
Dictation is not one workflow. Answering forty emails is a different problem from drafting a chapter, and both are different from writing candidate notes between interviews.
Each page below is written for one job: what the day actually looks like, which settings matter, what to teach the app first, and where dictation stops being the right tool.
Most of these jobs also live on calls. Vaitly Meetings records them in the background with no bot and writes up the minutes and actions; dictation handles the email afterwards.
Voice Dictation for Developers on Mac and PC
You are not going to dictate code, and you should not try. What developers actually dictate: prompts, PR descriptions, commit messages, tickets and Slack.
Read itVoice Dictation for Accountants on Mac and PC
Client correspondence, file notes and adviser letters are prose. Figures are not. How to use dictation in an accountancy practice without ever dictating a number.
Voice Dictation for Consultants
Client site, no Wi-Fi, notes due tonight. Why offline dictation matters for consulting, and how to turn a day of interviews into a deck without losing the detail.
Voice-to-Text for Content Creators
Scripts, descriptions, captions, newsletters and replies — creators write far more than they film. Dictation is how the writing stops being the bottleneck.
Dictation for Copywriters: Draft Faster, Keep Your Voice
The worry is that dictation flattens your style. In practice spoken drafts are more distinctive, not less — and here is where that stops being true.
Voice Dictation for Customer Support Teams
Support replies are high-volume prose under time pressure. Dictation lets agents write the specific answer rather than pasting the generic one.
Voice Dictation for Executive Assistants
An EA's day is correspondence in fragments: replies, briefings, handovers and notes between somebody else's meetings. Dictation fits the fragments.
Voice Dictation for Founders and CEOs
Founders write more than anyone admits: investor updates, hiring notes, customer replies, strategy memos. Dictation is how those get written between meetings.
Private Dictation for Journalists on Mac and PC
Source protection is an architecture question, not a policy one. Why on-device dictation matters for reporting, and where it stops protecting you.
Private Dictation for Lawyers and Solicitors, on Mac and PC
Dictation for legal work where the audio must not leave the machine. What on-device recognition does and does not cover, and what a compliance review will ask.
Voice Dictation for Marketing Teams
Marketing is a volume problem: briefs, variants, posts, emails, campaign notes. Dictation is how you produce first drafts fast enough to actually test them.
Voice Dictation for Product Managers
Product management is a writing job disguised as a meeting job. Dictation for specs, customer call notes, decision records and the context nobody writes down.
Voice Typing for Recruiters
Candidate notes written in the three minutes between interviews, not at seven in the evening. How dictation fits a recruiter's day, and the GDPR angle.
Voice Dictation for Remote Workers
Remote work runs on written communication, and you have a door. Two facts that make dictation better suited to remote workers than to anyone in an office.
Dictation for Researchers and Academics
Field notes, reading summaries, memos and draft sections — and the ethics approval question a cloud dictation service creates for human-subjects research.
Voice Dictation for Sales Teams
CRM notes written in the car park, not on Friday afternoon. How dictation fixes the follow-up gap, and why the audio should stay on the rep's machine.
Voice Typing for Students on Mac and PC
Dictation for essays, revision notes and reading summaries — with a clear line on what is a study tool and what is academic misconduct.
Private Dictation for Teams and Regulated Organisations
What a security review asks about dictation software, what on-device recognition answers, and what we do not claim. Written to be forwarded to IT.
Voice-First Productivity for People Who Think Faster Than They Type
If the keyboard is the bottleneck — because your hands hurt, or because the thought is gone before you finish the sentence — dictation changes the shape of the work.
Voice Dictation for Authors and Long-Form Writers
Dictation is a drafting tool, not a writing tool. How authors use it to get a first draft down at speaking speed, and where it should be switched off.
Email dictation
Reply by voice in Apple Mail, Gmail or Outlook, with no audio uploaded.
Voice coding
Prompt Cursor, VS Code and the terminal without the code leaving your computer.
22 pages in this section. All of them work without JavaScript.
What VV does
Two jobs, one app: meetings written up, and dictation in any app.
Show a task once. Get the step-by-step guide.
Do it on your screen and talk it through. Every click and every new screen becomes a step with a picture and your words. Play it back with captions and an AI voice, or send it as a PDF, a web page or a video.
- Steps made for you from clicks and screen changes
- Your voice, or an AI voice, with captions
Every call, written up. No bot.
When a call starts, VV records it in the background. Nothing joins the call and no Teams or Zoom admin has to approve anything. Afterwards: minutes, decisions and action items.
- Zoom, Teams, Google Meet, WhatsApp, Slack, FaceTime, Webex
- Record now for meetings in the room
Press a key, speak, and it types. Anywhere.
Hold fn on a Mac (Right Ctrl on Windows), say it, let go: the words appear wherever your cursor is. Transcribed on your computer, in any app.
- Mail, Outlook, Slack, Word, Notion, code editors, the browser
- Vocabulary and snippets for your own words (Pro)
Polished, searchable, turned into tasks.
SmartText tidies what you say on your computer. Search every meeting, ask questions of them, track the action items, and send notes to Word, PDF, Notion or Slack.
- SmartText punctuation and lists, on your computer
- Search and Ask your meetings; action items tracked