Productivity
Speaking is faster. Keeping it up is the hard part
The speed is real and easy to prove. The habit is the part most people never build. These pages are about the habit.
Most people try dictation, find it eerie for ten minutes, and go back to the keyboard. The ones who stick with it have usually changed something structural: which tasks they speak rather than type, how they edit, and what they have taught the app to spell.
Nothing here needs a productivity system. Each page is one change you can make this afternoon — dictating instead of typing, or letting Vaitly Meetings take the notes on your calls.
Can You Speak Faster Than You Type? The Honest Numbers
Speaking runs at roughly 130 words a minute and typing at 40. But the gap that matters is measured after editing. Here is how to work out your own real figure.
Read itTurn a Spoken Brain Dump Into Clean Notes
Talk for two minutes without structure, then let a rewrite step turn it into something you can read. The method, the worked example, and where it goes wrong.
Use Dictation to Get Through Email Faster
Email is the highest-return use of dictation. Not because you type less, but because the four-day reply becomes a ninety-second one and stops accumulating.
Best Dictation Shortcuts and Habits for Mac
The shortcut you choose decides whether you keep dictating. Which keys are actually free on a modern Mac, how to test for conflicts, and the habits around it.
Make Dictation Work With Product Names and Technical Terms
Which twenty words are worth teaching your dictation app, by profession — and which ones will make accuracy worse if you add them.
The Best Workflow Uses Both Keyboard and Voice
Voice-only is a worse answer than enthusiasts admit. A map of which input each task actually wants, and how to switch between them without thinking.
How to Dictate Long-Form Writing Without Losing Structure
Speaking produces words fast and structure slowly. The method that separates the two, so a dictated draft does not become an unusable wall of text.
Meeting Notes by Voice: Four Lines in Ninety Seconds
Why a human-filtered note dictated immediately after a call beats a full AI transcript, and the ninety-second habit that makes it actually happen.
Push-to-Talk vs Always-Listening Dictation
Two interaction models with a real privacy difference and a real ergonomic one. Which suits which task, and why push-to-talk is the safer default.
Save Time With Reusable Voice Snippets
Which blocks of text are worth turning into a spoken trigger, how to find yours, and why the answer is in your sent folder rather than in your imagination.
How to Build a Voice-First Workflow on Mac or PC
Which tasks to speak, which to keep typing, and the four habits that decide whether dictation survives past week one. A workflow, not a list of features.
Why Voice Is a Great Input Method for AI Prompts
Typed prompts are short because typing is slow, and short prompts get generic answers. Speaking removes the cause, and the difference in output is not subtle.
Turn Spoken Ideas Into Bullet Points on Mac or PC
Speech is linear and bullets are not. How to get from a spoken list to a scannable one, either by saying the structure or by letting a rewrite step do it.
Turn Spoken Thoughts Into a Professional Email
How to raise the register of a dictated message without a rewrite inventing content — and why a spoken email is usually clearer than a typed one to begin with.
Draft Social Posts by Voice on Mac or PC
Spoken posts sound like a person because one said them. The method, the per-platform differences, and the two things you should never dictate.
15 pages in this section. All of them work without JavaScript.
What VV does
Two jobs, one app: meetings written up, and dictation in any app.
Show a task once. Get the step-by-step guide.
Do it on your screen and talk it through. Every click and every new screen becomes a step with a picture and your words. Play it back with captions and an AI voice, or send it as a PDF, a web page or a video.
- Steps made for you from clicks and screen changes
- Your voice, or an AI voice, with captions
Every call, written up. No bot.
When a call starts, VV records it in the background. Nothing joins the call and no Teams or Zoom admin has to approve anything. Afterwards: minutes, decisions and action items.
- Zoom, Teams, Google Meet, WhatsApp, Slack, FaceTime, Webex
- Record now for meetings in the room
Press a key, speak, and it types. Anywhere.
Hold fn on a Mac (Right Ctrl on Windows), say it, let go: the words appear wherever your cursor is. Transcribed on your computer, in any app.
- Mail, Outlook, Slack, Word, Notion, code editors, the browser
- Vocabulary and snippets for your own words (Pro)
Polished, searchable, turned into tasks.
SmartText tidies what you say on your computer. Search every meeting, ask questions of them, track the action items, and send notes to Word, PDF, Notion or Slack.
- SmartText punctuation and lists, on your computer
- Search and Ask your meetings; action items tracked