Your voice is not our product.

Vaitly Limited is the data controller for this website and the VV app for Mac and for Windows. Dictation audio may be kept in local history on your computer so you can replay or re-transcribe it; you can shorten retention or delete entries. Meeting audio is not kept at all.

What we do not do

• We do not require an account to dictate.
• We do not upload microphone or call audio. Speech is transcribed on your computer.
• No bot joins your calls, and nothing is installed in Teams, Zoom or any other meeting service.
• We do not sell voice data.
• We do not claim SOC 2, HIPAA or ISO 27001 we have not earned.

What can leave your computer on any plan

If you enable a Transform that uses a cloud provider (OpenAI, Anthropic, Groq, or similar), the text of that dictation — not a hidden second upload of the WAV — is sent to that provider under their terms. The transform UI labels this as “Sent to …”.

This website is hosted on Cloudflare Pages. Visiting vvoice.co.uk is not the same as using the app. Dictation itself needs no connection to us once the speech model has downloaded. Pro's AI features, described below, do.

What the app sends, even if you never sign in

Three things, and they are the whole list. First, at its first launch the app registers an anonymous identity with Google Firebase and records the device, so a free allowance can belong to something. It has no email address and no name. Second, each time you dictate, the app reports the number of words, tied to that identity, so the 1,000-word weekly allowance can be counted; each report is stored as its own row, not merged into a weekly total, and it never contains what you said. Third, anonymous product analytics — which buttons are pressed, which onboarding steps are reached, never content — which are on unless you turn them off in Settings. None of the three carries your words, your audio, your clipboard, your vocabulary, or the names of the apps you dictate into.

This website uses Google Analytics 4, through the same Google Firebase project that handles sign-in, to measure how many people visit and which pages they read. It sets cookies in your browser and Google acts as our processor for it. Advertising signals and audience sharing are switched off, so nothing here feeds advertising profiles. You can opt out of Google Analytics on every website you visit with Google’s browser add-on, or by blocking cookies for this site.

We also count visits ourselves, on our own server. For each page we record the page address, which edition of the site you are on, the name of the site that linked you here (or the campaign named in the link you followed), and a random identifier that lives in your browser tab and is forgotten the moment you close it. That lets us see how many people reached the download page, and nothing more: there is no cookie, no profile, no advertising identifier, no attempt to recognise you on a later visit or on any other website, and nothing you type or dictate.

Vaitly Meetings and Pro: what leaves your computer, and when

Speech is turned into text on your own computer, for dictation and for meetings. We do not receive your audio. Pro's AI features work on text, and each of them sends text to us only when that feature is used:

• Meeting audio. When Vaitly Meetings (beta) records a call, or you press Record now, the sound from your microphone and the call is transcribed on your computer as it happens. The audio is not written to disk and is not uploaded.
• Meeting transcripts are kept on your computer, in their own database. You can delete any meeting at any time.
• Meeting summaries and questions about your meetings. To write minutes, decisions, action items, questions and risks, or to answer a question you ask across your meetings, the text of the relevant transcripts (and your question) is sent to Vaitly Limited's server, which sends it to OpenAI to produce the result and returns it to you. These features are not available without sending this text. The Monday meetings pack is put together on your computer from summaries you already have, and sends nothing.
• Cloud Polish: the finished text of a dictation goes to Vaitly Limited's server, which asks OpenAI to edit it and returns the result.
• Recordings from your phone. If you save a recording to a folder in iCloud Drive or OneDrive that VV watches, Apple or Microsoft sync that file to your computer under their own terms. VV then transcribes it on your computer; we do not receive the audio.
• Encrypted backup (Pro): when backup is on, meeting transcripts, summaries and dictation text are encrypted on your device before upload, travel over TLS 1.3 and are stored encrypted with a storage provider. They can be opened only by a machine signed into your account. Audio is not included. Vaitly holds the key that lets a new machine restore your data; if you turn on a recovery key, Vaitly can no longer open it at all.

How the text sent to OpenAI is handled

Requests are made with OpenAI's storage option turned off, and our server does not keep the text: it records only usage counts, such as how many requests your account made. Zero data retention is not in place with OpenAI, so OpenAI's standard API data handling applies to the text of those requests, which can include OpenAI keeping it for a limited period to monitor for abuse. OpenAI acts as our processor for these requests and may process the text outside the United Kingdom, including in the United States.

Other people on your calls

A meeting transcript contains what other people said. You decide which calls VV records, and you are responsible for telling everyone on the call that you are transcribing it, and for having any agreement the law where you are requires. The app asks you to confirm this before it will record calls. We use transcript text only to produce the summaries and answers you ask for.

If you turn on Tell call participants apart (off by default), VV compares voices on your computer to label the other side as Speaker 1, Speaker 2 and so on. The voice measurements are discarded when the meeting has been labelled; they are never uploaded or kept, and they are not used to recognise anyone across meetings.

Accounts, subscriptions and the weekly allowance

Dictation content and account data are handled separately. What you say is processed on your device. What we hold about you online is limited to what a subscription needs.

If you create a Vaitly account or take out a subscription, we process: your email address and sign-in identifier, your plan and its status, payment references from our payment processor, an identifier for each device you activate, the app version, and the word counts described above, used to apply the Free allowance. Word counts are numbers only. We never receive the words themselves, your audio, your clipboard, your vocabulary or the contents of the app you dictate into.

Payments are taken by Stripe on behalf of Vaitly Limited; we do not see or store your full card details. Sign-in and account records are held with Google Firebase. OpenAI processes the text of Pro's AI requests, as described above, and encrypted backups are held with a storage provider that cannot read them. Each acts as our processor under contract and under UK GDPR.

We process this information to provide the service you have signed up for (our contract with you), to keep the service secure and measure how it is used (our legitimate interests), and to meet legal obligations such as keeping tax records. Some of our processors, including Google, Stripe, Cloudflare and OpenAI, may process data outside the United Kingdom, including in the United States; where they do, the transfer is covered by the safeguards in their data processing terms.

The Guides waiting list

If you ask to be told when Vaitly Guides is ready, we keep your email address, which site you used, the page and the time, in a Google Firebase database in the European Union. We use it to email you once, when Guides is released, and for nothing else. We keep it until then, plus up to three months, and delete it sooner if you write to letstalk@vaitlyvoice.com. The legal basis is your consent, which you can withdraw at any time.

How we may contact you

• We may email you about Vaitly Limited products: updates to VV, new features, new Vaitly products, and offers. Nothing else.
• Your data is never sold, rented or shared with external companies for their marketing. You will only ever hear from us about Vaitly Limited products.
• Every marketing email carries an unsubscribe link, and you can opt out at any time by writing to letstalk@vaitlyvoice.com. Service messages about your account, billing or security are sent regardless, because they are not marketing.

Your rights

Vaitly Limited is the data controller and is based in the United Kingdom. Under UK GDPR you can ask for a copy of your data, ask us to correct or delete it, object to marketing, or complain to the Information Commissioner’s Office. Deleting your account removes the online records above, including any encrypted backup; your local history, meetings, vocabulary and snippets stay on your device until you delete them.

Contact: letstalk@vaitlyvoice.com. Security reports: see security.txt. Updated 11 October 2026.